If you are working in the corporate world or any field that is related to the documentation process, then you must be familiar with the use of the fax machine.
Even though we are living in the most advanced digital world where email is enough to solve our lots of problem-related to transfer of various kind of data. But keeping the privacy in mind, no device can beat the fax machines.
Fax is an old way of communication but still in demand for so many reasons.
Today with this post, we are providing you the best 41 free printable fax cover sheet templates that you can use for your business communication.
I will also explain all the basic terminology of faxing and how you also can use this amazing and effective technology of communication. Although you may be familiar with some common thing about fax machine, by using the appropriate type of fax cover sheet template can help you to add some edge in professional growth in your career.
This article is written for the beginners who don’t know very much about using the fax cover sheet template and how to select the right fax cover sheet for your professional work. You will find the best and free printable fax cover sheet template that you can use in your work or job.
You will also learn that how we can send the fax without investing so much time and utilize this effective way of communication. The first thing we have to start with is understanding the procedure involved in it and then implement all the steps which are explained below.
Why you should use fax machine instead of emailing?
Sometimes you don’t want your outgoing fax to end up in the recycle bin, but it could be there if it isn’t correctly addressed. Always add a cover sheet with all of your intended recipient’s information so that your fax can be delivered in a timely manner.
Making your own template is easy and preferable because you can customize it to your company needs. Once you have selected your basic design, you can customize your company logo and personalize fax cover sheets for individuals and departments.
In this article, we will explain each and everything about the sample fax cover sheet and how you can get those cover sheets templates for free.
You will need only three things. An A4 size paper, Computer installed with MS Word and a printer. When you arrange all these above items. Now, let’s start the process.
- Open a new blank template in MS Word.
- Now select a very clear font. Sometimes the fax transmission can be blurry or the ink on the receiving fax machine may be low, so it is very important to make the fax cover sheet as clear as possible. For example, Arial is a simple and clear visible font.
- Make the title header as FAX COVER SHEET in capital letters with large size font
- Add your company name and address in a smaller-size font under the header.
- You can also underline to indicate to the user where he should fill out the information.
- Title the main body memo or message. But be sure to save your template.
- Now in the final step, print out as many you want. You have successfully completed your cover sheet.
What are the major things you should keep in mind before to use a sample fax cover sheet template?
- Keep it very simple. Using too much information will quickly throw off your recipient and make them less likely to care about want is the rest of your fax.
- Make sure when you are using free sample fax cover sheet, don’t forget to customize according to your requirement.
- Keep it neat and clean. Your fax cover letter is a clear representation of what your recipient will see in the rest of your transmission. Always use clean and concise language.
- Give a much information as necessary to keep the recipient wanting to read through the rest of the fax.
- Keep your fax cover to one page.
- Ensure a fax cover letter is marked as CONFIDENTIAL if the accompanying documents are confidential.
Read More about How to Secure Data with Confidential Fax Cover Sheet
Now you must be thinking from where you can get your access for all the fax cover sheet and instantly use them. For this the best website www.faxcoversheettemplate.com where you can get the direct access to download all types of fax cover template free.
In the below section we are discussing the types of fax cover sheet template and how you also can edit them with your own. These fax cover sheets templates word is free to access and readymade.
Few Basic Terminology about Fax Cover Sheet Template
A fax cover sheet can be defined as an information document that you send with fax. You will position the cover sheet as the first sheet of the fax so that it gets received first and contain the outlines of your documents. The cover sheet is used in old type faxes as well as online faxes. We are providing the 41 types of free printable fax cover sheet template in this article.
What are the important pieces of information these templates include and what types of information you should have before sending the document?
- Name of the company
- Phone number of receiver
- Name of the company of the sender
- Fax number of the receiver
- Fax number of the sender
- Total number of pages which are transmitting with the fax cover sheet
If you have any doubt regarding how to write effective fax cover sheet that this guide will help you.
One of the best things about these fax cover sheet template is that you can download them as pdf files. You can also save this into fax cover sheet template word file and use it later on.
- Free printable fax cover sheet template
As we already discussed why the transfer of sensitive information with fax is safe. Almost very low chances of hacking this machine make it more preferable choice by the organizations. Here we are giving the fax cover sheet printable template in which you can directly download and print the template.
2. Fax Cover Sheet Template
This is what a fax cover sheet template looks like. You just have to fill all the relevant information that is mentioned in the template. Many people are using this mode of communication because it is less time-consuming. You just have to download this template from different websites and customize according to your requirement.
3. CLASSIC BORDERED
4. CLEAN FAX
5. PROMINENT BUSINESS NAME
With a prominently displayed company name, this type of template is best suitable for businesses such as las offices and consulting firms.
6. COVER EFFICIENT FAX COVER
Sender and receiver information is justified left and right, balancing the page so as not to detract your message in this clean and eye-catching cover sheet template.
7. BUSINESS COVER SHIFT
This template is used when the included message is very important. This template is designed in such a way that it draws the reader’s eye by aligning sender and receiver information the top left and right.
8. LETTER-HEAD FAX
In this professional form, sender and receiver details are arranged right, giving prominence to the space for a message at the bottom of the page.
9. UNCOMPLICATED FAX TRANSMITTAL
This fax template makes an economical use of space for sender and receiver information and leaves the most of the page for a large message.
10. PROFESSIONAL FAX FORM:
In this professional template, sender and receiver details are kept neat with horizontal lines. Checkboxes are offered to categories message urgency, and the bottom of the form is reserved for other comments.
11. BANNER FAX COVER
With proper space for a logo, this fax cover sheet includes room for comments and messages. With pre-written privacy notice, it is perfect for hospital groups or law firms.
12. E-CLAIM COVER FAX
This cover sheet id for electronic claims submissions requiring other documents. It also features a privacy disclaimer and basic shade boxed format. Perfectly suitable for insurance, medical, legal, or other professional organizations.
13. LOGO WITH BOXED RETURN FAX
With proper space for your company logo, this straightforward form is for business with a brand. Return information is also included, and the form includes plenty of white space for additional messages.
14. LOGO WITH SIMPLE RETURN FAX
This fax template sheet has a logo and returns information compactly included at the top of the page. This gives extra space for a longer message.
15. HAND-OFF BASIC FAX
This template contains basic contact information as well as space for an additional message.
16. JUST FACTS
Company information is on the top left with phone and fax number. Sender and receiver information is speared by horizontal lines. Busy professionals will appreciate this type of template.
17. STRAIGHTFORWARD BLANK FAX
Straightforward blank fax template permits you to get to the point. Appropriate for businesses and individuals as it includes fax and phone numbers and lines for an additional comment.
18. FLIGHT FAX
This paper airplane featured in this colorful template suggest youthful creativity and motion. While sender information is not available, there is still plenty of white space for additional messages.
19. GEOMETRIC FAX
The geometric design is the key feature of this template, and the space for a logo makes it perfect for a logo. Includes space for a sizeable message.
20. MERRY CHRISTMAS FAX
For a simple looking template, this funny and cute form of features used in this type of template. With a room of message and the sender and receiver details. This fax cover sheet is sure to brighten someone day.
21. QUOTATION BUBBLE
This creative template provides room for sender and receiver information. A black and gold box leaves enough space for a mid-sized message.
22. MESSAGE AMPLIFIER
This Cover sheet amplifies your messages with a happy and smiling character. While sender information is absent and receiver information limited, this form does leave room for a sizeable message.
23. PENCIL FAX COVER
Most suitable for schools and other educational organizations. That cover sheet features cartoon pencils. It includes ample message space for a limited room for sender details.
This type of template includes your contact information, but no space for the recipient number.
25. BUSINESS CARD
This professional template has space for all the sender-receiver details also includes checkboxes for five categorizations of urgency. This is mainly used when your fax needs no additional messages.
26. CLIPBOARD COVER
This clipboard image of this type of template is used for check boxed request from urgency, review or reply. With room for an important memo and recipient and sender information.
This template contains sender and receiver information in a column at the top-left of the page and includes room for an additional message in a clean, square call-out box.
28. BIG SQUARE
This template shows large F-A-X at the top of the page makes a dramatic statement, but still leaves room for sender and receiver details.
29. FAX ON FAX
This emoji-like fax template on the top right gives this form a nice look that recipient will enjoy. It includes sender and receiver details and room for a small message.
30. CREDIT CARD FAX COVER SHEET
31. MEDICAL REPOSITORY FAX COVER SHEET
32. PROVIDER FAX COVER SHEET EXAMPLE
33. PUBLIC FAX COVER SAMPLE SHEET
34. CLAIMS FAX COVER SHEET TEMPLATE
35. RETURN FAX COVER SAMPLE SHEET
36. DEPARTMENT FAX COVER SHEET
37. ENROLLMENT FAX COVER SHEET EXAMPLE
38. FAX COVER SHEET FOR MENTAL HEALTH
39. BENEFICIARY FAX COVER SHEET
40. CUSTOMER FAX COVER SAMPLE SHEET
41. SIMPLE FAX COVER SHEET EXAMPLE
This is how you can download the above fax cover sheet template in pdf format. If you face any difficulty or have any questions, you can ask us in the comments below.